Your rota's done.
Tell it who you've got and the cover you need. Press Solve and the week is built around who's free, their contracts and their rest, with what it really costs beside it.
- 30 days free
- No card to start
- £19 a month for the whole team
The real editor, recorded with demo data: 17 staff, one press of Solve.
All included in the £19
- Employer NI
- Holiday pay
- Workplace pension
- Minimum wage checks
- Shifts on staff phones
- Payroll exports
Three steps. Then close the laptop.
Set the cover
How many people each shift needs, each day. You set it once and it carries on week to week.
Press Solve
The week is built around who's free, their contracted hours, rest between shifts and the roles each person can do. Move anything after; lock a shift and it stays put.
Publish
Everyone with an account gets an email with their shifts, and sees them on their phone. Rota Done tells you if anyone on the week still needs an invite.
Then make it yours.
Solve gets you most of the way. The rest is quick to change by hand.
- Drag a shift to someone else or another day.
- Right-click a shift, a person or a day for everything you can do with it.
- Lock the shifts you want kept. Solve again and they stay where you put them.
- Undo anything with Ctrl+Z.
An old hand checks every week.
Ken reads your rota as you build it, the way a manager who's seen it all would. He keeps quiet unless it's about money or the law, and says it in one line.
- Rest between shifts, a day off each week, under-18 hours and the 48-hour limit, checked before you publish.
- Someone's off sick: he names the best person to cover, and one tap tells them.
- Spots the changes you keep making by hand and asks before turning one into a rule.
- Solve starts from the last week you sent out, so the new week still looks like yours.
Ken isn't a chatbot, and your rota stays with Rota Done. Prefer him quiet? Switch him off in Settings; the legal warnings still show.
Sam finishes at 02:00 on Saturday and starts at 10:00 on Sunday. That's 8 hours off; the law says 11.
Jo's off sick Friday. Alex's your best bet: 6 hours short this week.
Cara's been taken off the Sunday Close shift three times now. Keep Cara off it?
Hours × rate isn't what you pay.
Rota Done adds employer National Insurance, holiday pay and workplace pension while you build, so the labour % you're steering by is the real one.
- Under-21 and apprentice NI relief, and the Employment Allowance if you claim it.
- Holiday pay for irregular-hours, rolled-up and fixed-hours staff.
- Unpaid breaks by your rules, and a warning before anyone's under minimum wage.
Everyone in one place.
Who's on today, who's under or over their hours, and who still needs an invite. Pick anyone to see their week, their roles and the days they can't work. Search the team, or filter by role.
Their shifts, on their phone.
Invite the whole team in one go. They open a link on their phone and sign in: nothing to download. You can run the rota from yours too.
- An email with their shifts when the rota goes out, and again only if theirs change.
- In their Apple or Google calendar, kept up to date by itself.
- Who else is in that day.
- Ask for time off, or to change the days they can work. Nothing moves until you approve it, and they get told.
- A Notifications tab: answered requests, their own shift changes, this week's tasks.
Timesheets without the retyping.
The timesheet comes out of the rota. Fix late finishes and no-shows, sign it off, and export it: a BrightPay import file, a summary for Sage and most other payroll software, or a sheet for your accountant.
Rota Done doesn't run payroll. Tax and payslips stay with your payroll software.
Pick your kind of place.
Each demo is the real app with a week to play with. Nothing to sign up for.
More on rotas for pubs and bars, restaurants, cafés and hotels.
For the whole team, per venue. 8 staff or 80, it's the same. £190 a year if you pay annually.
- Every feature, including labour cost and payroll exports.
- 30 days free. No card to start.
- Subscribe early and billing still starts when your free month ends.
- Cancel any time.
Straight answers.
Do my staff need an app?
No. They open a link on their phone and sign in. They can add it to their home screen, and put their shifts in their Apple or Google calendar.
Does it run payroll?
No. It gives you the real cost while you plan, then signed-off timesheets and exports for your payroll software. Tax, employee NI and payslips stay there.
What if Solve gets something wrong?
Move it. Drag shifts about, lock the ones you want kept, and solve again: locked shifts stay where you put them.
Who's Ken?
The part of Rota Done that checks your week: rest between shifts, under-18 hours, someone rostered on a day they're off, a week costing more than the last. He works from your own rotas, with no AI service involved, and you can switch him off in Settings.
Do you do table bookings, food safety checks or stock too?
Yes, in separate apps from the same family, Full Stop Hospitality: Seated for table bookings (£29.99 a month per venue), Checked for food safety checks (£9.99 a month) and Stocked for bar stock and drink profit (£19.99 a month). Each has its own free month. They don't share data with Rota Done yet.
What happens when the free month ends?
Subscribe and carry on. If you don't, the rota editor locks, but your rotas are kept, so you can pick up where you left off later.
Next week, done.
Set it up tonight. Your team has their shifts by morning.
- 30 days free
- No card to start
- £19 a month for the whole team
