Rota scheduling for hospitality & retail

The rota that
works itself out.

Tell it your staff, your shifts, your coverage needs. It builds the schedule. You approve it.

Try free for 30 days Try a live demo
No card required £19 / month flat Unlimited staff Cancel any time
What makes it different
Less filling in boxes.
More getting the week right.
01 / SOLVE
Set requirements,
hit Solve
Set how many people you need on each shift. Rota Done builds a workable rota in seconds, while respecting rest rules, contracted hours, and availability.
02 / SCALE
Scale headcount
to revenue
Link your weekly revenue forecast to headcount. Know how many people you can afford before you start, not after you've already committed the hours.
03 / PUBLISH
Staff see shifts
on their phone
One click publishes the rota. Staff open a link on their phone and see their shifts instantly — no app, no login faff.
The product
Powerful enough to solve.
Clean enough to understand.

Every shift, every person, every cost — live as the rota takes shape.

Rota Done rota editor — full solved week, dark mode Rota Done rota editor — full solved week, light mode
Shift hover detail card Shift hover detail card
Hover any shift

Full detail,
zero clicks

Name, role, hours, cost to the business — everything surfaced on hover. No drilling in, no separate screens.

Right-click shift context menu Right-click shift context menu
Right-click any shift

Edit, lock,
reassign

Two clicks from any problem to its solution. Edit times, pin someone in, or swap to anyone available.

Try it now
Live demo:
pick your industry
No account needed. Open a pre-built rota for your kind of venue, make changes, and see how it behaves. Takes about two minutes.
Bar & Pub
Mixed shifts, late finishes, weekend-heavy rotas. Bartenders, floor staff, security.
Late nightsSplit shiftsHigh turnover
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Restaurant
Service shifts, kitchen and front-of-house separately tracked, covers-based planning.
FOH / BOHLunch & dinnerCasual & permanent
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Café
Morning rushes, part-time staff, baristas and kitchen hands on flexible contracts.
Early startsPart-time heavyVariable hours
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Retail
Floor coverage across departments, weekend peaks, student and zero-hours contracts.
Weekend peaksZero hoursMulti-department
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Hotel
24/7 coverage, front desk, housekeeping and F&B managed across departments and shifts.
24 / 7Night shiftsMulti-department
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Events & Venues
Event-day staffing, irregular scheduling, large casual workforce across different roles.
Casual workforceEvent daysVariable demand
Try this demo

Prefer to start from scratch? Create a free account, 30-day trial, no card needed.

How it works
From blank to published
in under ten minutes
01
Add your staff
Name, role, contracted hours, availability. 30 seconds per person.
02
Define your shifts
Create shift templates like Bar Open 12-18 and Close 17-00:30. Set how many you need each day of the week.
03
Hit Solve
Rota Done fills the grid in seconds. Review it, drag to adjust, and lock key people in place if needed.
04
Publish
One click publishes the rota. Staff get notified and see their shifts on their phone, no app required.
Everything included
No add-ons. No tiers.
One flat price.
Locked shifts
Pin specific people to specific shifts before solving. Rota Done works around those choices.
Lock a whole week
Happy with a week? Lock it. Solve rebuilds everything else and hands that week back exactly as you left it. Publishing locks it for you.
Every version kept
Locking, unlocking and publishing each save the week as it stood. If something gets overwritten, put it back — it returns as a draft, not a publish.
Says what it couldn't fill
When a week genuinely cannot be covered, it fills what it can and names every shift it could not — and whether that was eligibility or a clash.
Holiday requests
Staff ask for time off from their phone. Approve it and those days block out in the rota automatically, so the solver never books over them.
Contract hours enforced
Set contracted min/max hours per person. Rota Done keeps the rota inside those limits.
Feasibility dashboard
Before solving, see which days have coverage shortages and exactly why, so you can fix it first.
Labour cost view
Total hours, cost, and labour % against your revenue forecast, updated live as the rota takes shape.
Multi-week rotas
Build 1, 2, 3, or 4-week rotas. Duplicate weeks. Drag shifts between days. Pick any start date.
Staff mobile view
Publish once. Your team opens a link on their phone and sees their shifts. No app download, ever.
Clock in / clock out
GPS-verified attendance from a shared tablet or staff phones. No hardware, no fobs — just a browser link on the device nearest the door.
HR records
Training certificates, right-to-work checks, reviews and notes. Per-staff, per-venue, with expiry reminders. Linked directly to the rota.
Pricing
Simple. Flat.
No surprises.
Venue plan
£19
per venue · per month
  • One venue, unlimited staff, unlimited rotas
  • Full solver, all features, nothing held back
  • Staff mobile shift view, no app required
  • Rota publishing with email notifications
  • 30-day free trial, no card needed
Start free trial
Or £190 / year, two months free